Hotel | SUITE

You simply have more time for details

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Hotel operations

Functional holistic process mapping of the hotel’s operations

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Scalable support

Rollout teams provide online or on-site support to staff. Various live support to help the employees adapt

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Hotel chain management

Synergies in procurement, distribution, and handling of commercial and administrative tasks

Open API

Integration of solutions, open interfaces for an optimal hotel | SUITE add-on eco-system

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Cloud

A cloud-enabled, internationally deployable, and multi-tenant product with Rapid Start for hundreds of rollouts

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Integration

Process consistency and transparency – a holistic approach from different Microsoft Dynamics 365 products

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Internationalization

Diverse country coverage for GAP, payment transactions, POS, language and currency

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Innovative licensing model

Simple and transparent pricing model according to your needs

Current challenges in the hotel industry

Guest requirements

The guest has increasing demands. Offers are becoming more specifically tailored and individual.

Digital processes, ecological sustainability and CO2 reduction, high quality in nutrition and additional services such as charging stations for electric cars will determine additional expectations for the stay.

Digitalizing processes and implementing new business models are thus becoming a key focus as a host.

New business models

More infrastructure utilization & collaboration spaces
Conservation of resources
Renewable electricity & charging stations
Cross/business modeling

The existing infrastructure is ideally suited for additional use. Short-term bookings of co-working spaces and conference rooms are a good example of additional utilization of existing premises. New good business ideas need flexible IT backend systems that keep up with the pace of change and are as easy for guests to use as they are in times of digitalization.

Skills shortage

The perfect host adapts to his guest. Even in times of digitalization, human contact is in demand. Therefore, the retention of well-trained and committed staff is an important success factor. Working hours and stress in everyday life pose special challenges to employees. Therefore, it is often desirable and necessary to integrate employees from different cultures and language areas into the hotel business. IT-based task baskets in over 50 languages are a valuable tool for overcoming language barriers and a well-organized process organization.

National/international growth

Hotel chains often seek well-being in a defined brand and growth. Often through acquisitions.
This leads to harmonization and integration tasks in process and reporting workflows.
Large-scale growth therefore receives elementary support from an internationally deployable and multilingual cloud solution for the integration of central processes and perfect hotel management of the new properties.

At the same time, reporting is organized uniformly so that manual activities are eliminated and more transparency is created.

Monique Jaqqam

Adlon, Vice President of Finance Europe

„We chose this ERP system because we see our ideas regarding a modern cloud-capable finance and controlling system being realized there. The great flexibility of the system as well as its ease of use, together with excellent support from GWS, have made this installation a complete success. Before the end of this year, we plan to implement ERP in another five hotels in Europe with GWS.“

Always stay one step ahead of your competitors!

All over the world, hoteliers and restaurateurs have one goal: customer satisfaction throughout the entire service chain of their establishment. Good hospitality skills are helpful – but an IT solution is indispensable, when it clearly and comprehensibly maps the closely linked processes in hotels and restaurants and simplifies, accelerates and optimizes as many steps as possible in everyday work. So that time, energy and resources can be used in the right measure and under the right economic conditions. Today and in a successful future with completely satisfied guests. In an urgent competitive environment that demands new solutions with added value.

GWS delivers an integrated and modular hotel solution from a single source to international hotel chain customers. As a central contact for all IT topics, we provide efficient and effective solutions. We use modern IT platforms from our partner Microsoft as a holistic response to requirements for automating processes and supporting new digital products and services.

Flexibility, integration, open interfaces and cloud operation characterize our IT solutions.

Sound basis. Open for everything.

Microsoft platform

To connect third-party applications, Hotel | SUITE uses an open interface with a wide range of existing connectors (OpenAPI).

Tools for process automation (Power Automation) and connection of new systems (Logic App) create new methods of IT flexibility (Low Code).

Partner solutions for digital check-in/out, digital guest folders and automation of email communication with guests using artificial intelligence are provided by partners, so that a modern digital guest journey is ready to be undertaken.

Applications - Microsoft Product Portfolio

The core of the solution for front and back office is based on Microsoft products. These come from the Dynamics 365 family (business applications) and are rounded off by solutions for business intelligence, IT security, and Office workstations.

The solutions are Cloud and OnPrem compatible, so that they can be optimally integrated into your existing IT or the switch to the Cloud world can be carried out. Hybrid scenarios are also possible.

Through its own internal interfaces, Microsoft ensures that all required data is available in the core processes and the processes run through different applications to offer the best possible function. Intuitive ergonomics for every employee and the best guest experience.

Core processes

All essential processes of the hotel and gastronomy industry are supported. Process-leading solutions with modern functions and interfaces ensure maximum user efficiency and transparency for controlling the company.

Individual hotels and entire hotel chains can be standardized and unified. This makes strongly scaling growth possible.

Central master data and interlocking intercompany processes provide more time for and concentration on the guest.

Hotel SUITE

Together with partners, GWS delivers an integrated, holistic hotel solution from a single source to its national and international hotel chain customers.

As a central contact for all IT topics, we provide efficient and effective solutions.

We use modern IT platforms from our partner Microsoft as a holistic response to requirements for automating processes and building new digital products/services.

Flexibility, integration, open interfaces and cloud operation characterize our IT solutions and thus enable us to meet the challenges of the hotel and gastronomy industry.

Tested system – Microsoft Dynamics 365

As a long-standing Gold Partner of Microsoft, our solution is based on the standard of Business Central, an innovative solution that has been used tens of thousands of times worldwide.

The standardized solution is extended for you with industry specifications, especially for the hotel industry.

“The GWS Hotel solution is very easy to navigate with
a multitude of search capabilities. The solution fi ts a wide
range of hotel types, whether small or large, no matter if they
have many other departments such as SPA, Conference,
Revenue and Restaurant.”

Christian Lunden

Product Manager, Choice Hotels Scandinavia

Would you like to contact us?

Christian Feldmann

Consultant for Digital Transformation, Business Development, DOiT | Hospitality

Tel.: +49 251 – 7000-3820
Christian.Feldmann@gws.ms

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Hotel chain management

Hotel businesses need an integrated IT solution for optimal process mapping. This leaves more time for the guest and reduces operating costs. In hotel chains, there are further efficiency potentials that help to relieve the burden on site. For example, procurement and distribution can be carried out more cost-effectively through economies of scale. Invoice receipt can be mapped centrally. This centralization raises process cost reduction potentials, increases efficiency, and creates free space for the guest on site.

With the help of the hotel chain management solution, ambitious growth becomes possible. Inorganic growth requires very powerful, scalable IT. This is made possible by defining a business template per hotel chain with the help of Rapid-Start in the Microsoft Cloud. This means that nothing will stand in the way of a hundredfold roll-out from a technological point of view.